TENANTS INFORMATION GUIDE
TENANTS INFORMATION GUIDE (1st June 2019 onwards)
This information guide has been produced by Advanced Lettings to inform all prospective tenants of the requirements and procedures necessary to secure and subsequently move into a rented property.
Prior to applying for a property we strongly recommend that you visit https://www.gov.uk/government/publications/how-to-rent to view the ‘How To Rent Guide’
- Application, Referencing and Right To Rent Checks:
Once you have found a suitable property that you wish to apply for, all applicants over the age of 18yrs old will need to complete an application form as they will need to be named on the Tenancy Agreement. Please email firstname.lastname@example.org , providing your full name, then we can send you an application form. Alternatively, you can call the office on the telephone number above to provide your email address. This will come from ‘HomeLet’ so be sure to check your spam folder.
Should you require a Guarantor because you are on housing benefit, or are on a low income, the guarantor(s) will also need to complete an application form. If you do require a copy of the Tenancy Agreement this can be provided on request.
On receipt of a fully completed application form(s), we will then contact the landlord with your details and once your application has been accepted in principal by the Landlord you will need to pay the holding deposit, this is equivalent to 1 weeks rent. Once this has been received, we will then complete the referencing procedure, which normally takes 3-5 working days. We also require identification and proof of address, please see below
Please note: The Holding Deposit is to reserve a property. This will be withheld if any relevant person (including any guarantor(s)) withdraw from the tenancy, fail a Right-to-Rent check, provide materially significant false or misleading information, or fail to sign their tenancy agreement (and / or Deed of Guarantee) within 15 calendar days (or other Deadline for Agreement as mutually agreed in writing) (per tenancy)
ALL referencing will include a check of the immigration status of all potential Tenant(s) to ensure they have the legal “Right To Rent” in the United Kingdom.
- Moving in date
Only when acceptable references have been received and approved will we contact you to arrange a mutual moving in date and time. The moving in date will be the date the tenancy begins, and you can collect the keys from the office. We will send you all documents to sign via DocuSign – these will all need to be signed and returned before the move in date. Failure to do so will prevent you from collecting the keys, therefore delaying the tenancy start date.
- Monies payable in advance
All monies payable in advance can only be accepted by a cleared bank transfer.
This must be paid prior to the Tenancy start date and failure to do so may delay your moving in date. Monies payable in advance consist of the following:
1st Months rent in advance = The monthly rental amount (minus the Holding Deposit if your application is
Security Deposit = The same as one month’s rent (Unless otherwise stated)
- Paying Rent
All rents must always be paid by standing order. Please note that all standing orders must be received by us on your contract day monthly (i.e.: the start date of your Tenancy Agreement). Failure to do so could result in showing rent arrears against you. All rents are EXCLUSIVE of utility bills, unless stated otherwise.
- Security deposit
The Security Deposit is held against any dilapidations, damage or expenses during your tenancy and cannot be used as the last months rent. The deposit will be registered with one of the Government approved schemes & we will request the return of your deposit after you have vacated subject to you supplying a forwarding address, there are no dilapidations or damage to the property, and you have returned all the property keys.
Proof of Identification – Acceptable single document from the following:
- UK Passport orEEA/Swiss Passport (current or expired) or a valid Passport endorsed to show the holder is allowed to stay in the UK
- Valid Biometric Immigration Document
- Certificate/Naturalisation as a British Citizen
- A valid Residence Card issued by the Home Office
- Current Immigration Status Document issued by the Home Office
Proof of Identification – Acceptable combination of two of the following documents:
- Full or provisional UK Driving Licence (both the photo card and the paper counterpart)
- Full UK Birth Certificate
- Letter issued by the Employer within the last 3 months
- Letter from a UK education institution confirming the holder’s acceptance on a course of studies
Proof of residency Documentation
- Driving licence showing current address
- Utility bill (no older than three months and not a mobile phone bill)
- Council tax bill (we’ll only accept bills dated until the end of June that year)
- Home service provider bill such as broadband or digital TV (no older than three months)
- Current TV licence
- Homeowner’s current home insurance policy schedule
- Current mortgage statement (correspondence address and address the mortgage applies to must be the same)
- Tenancy Agreement signed and dated within the last six months (the applicant being referenced must be a named tenant on the Tenancy Agreement). It must be accompanied by the signed and dated certificate of registration
- Letter from the employer on headed paper, signed and dated
- Recent documentation confirming you will be/are receiving local housing allowance or housing benefit
We definitely can’t accept:
- Financial statements (e.g. credit cards)
- HM Revenue & Customers documents
- NHS medical card
- Letters from accountants or solicitors
- Mobile phone bills
Tenant Fees Schedule
NEW ASSURED SHORTHOLD TENANCIES (ASTs) on or after 1st June 2019
Holding Deposit: (per tenancy)
One week’s rent. This is to reserve a property. Please Note: This will be withheld if any relevant person (including any guarantor(s)) withdraw from the tenancy, fail a Right-to-Rent check, provide materially significant false or misleading information, or fail to sign their tenancy agreement (and / or Deed of Guarantee) within 15 calendar days (or other Deadline for Agreement as mutually agreed in writing).
1 Months rent (unless otherwise stated, maximum 5 weeks rent)
This covers damages or defaults on the part of the tenant during the tenancy.
5 Weeks rent
This covers damages or defaults on the part of the tenant during the tenancy.
Interest at 3% above the Bank of England Base Rate from Rent Due Date until paid in order to pursue non-payment of rent. Please Note: This will not be levied until the rent is more than 14 days in arrears.
Lost Key(s) or other Security Devices:
Tenants are liable to the actual cost of replacing any lost key(s) or other security device(s). If the loss results in locks needing to be changed, the actual costs of a locksmith, new lock and replacement keys for the tenant, landlord any other persons requiring keys will be charged to the tenant. If extra costs are incurred there will be a charge of £15 per hour (inc. VAT) for the time taken replacing lost key(s) or other security device(s).
Variation of Contract: (Tenants request)
£50 (inc. VAT) per agreed variation. To cover the costs associated with taking landlord’s instructions as well as the preparation and execution of new legal documents.
£50 (inc. VAT) per replacement tenant or any reasonable costs incurred if higher.
To cover the costs associated with taking landlord’s instructions, new tenant referencing and Right-to-Rent checks, deposit registration as well as the preparation and execution of new legal documents.
Early Termination: (Tenants request)
Should the tenant wish to leave their contract early, they shall be liable to the landlord’s costs in re-letting the property as well as all rent due under the tenancy until the start date of the replacement tenancy. These costs will be no more than the maximum amount of rent outstanding on the tenancy.
EXISTING ASSURED SHORTHOLD TENANCIES (ASTS) AND ALL ASSURED TENANCIES
BEFORE YOU MOVE IN
Tenant Fees (Individual): £195 (inc. VAT) per tenancy.
Referencing for a single tenants (ID checks, Right-to-Rent check, financial credit checks, obtaining references from current or previous employers / landlords and any other relevant information to assess affordability) as well as contract negotiation (amending and agreeing terms) and arranging the signing of the tenancy agreement.
Joint Tenant Referencing Fees: £325 (inc. VAT) for two tenants. Referencing for two tenants (ID checks, Right-to-Rent check, financial credit checks, obtaining references from current or previous employers / landlords and any other relevant information to assess affordability) as well as contract negotiation (amending and agreeing terms)
Guarantor Fees: £75 (inc. VAT) per guarantor.
Covering credit referencing and preparing a Deed of Guarantee (or as part of the Tenancy Agreement).
Family member 18 yrs +: £75 (inc. VAT) per family member. Explaining to any family memeber their rights and responsibilities towards the named tenant(s)
Inventory Fees: No Charge.
Contract & Completion Fee: £120 (inc. VAT) per tenancy.This fee covers the cost of drawing up the tenancy agreement, along with your Tenant Moving in Pack which contains all the paperwork you sign and a number of guides/information for the property.
Pet Deposit: Additional Security Deposit of £250
To cover the added risk of property damage. This will be protected with your security deposit in government- authorised scheme and may be returned at the end of
DURING YOUR TENANCY
*Variation of Contract Fees: £72 (inc. VAT) per request.
To cover the costs associated with taking landlord’s instructions as well as the preparation and execution of
new legal documents. £120 (inc VAT) for pet variation.
*Change of Sharer Fee: £195 (inc. VAT) per replacement tenant. To cover the costs associated with taking landlord’s instructions, new tenant referencing and Right-to-Rent checks, deposit registration as well as the preparation and execution of new legal documents.
*Agents/Contractors aborted Call Out Fee: £30 (inc. VAT) If we or a contractor turn up for a pre- arranged appointment.
*Stopped cheque/ standing order fee: £20 (inc VAT) If you stop your standing order order or a submitted cheque.
*Rent arrears letters Fee: £20 (Inc VAT). We will write to you if you are in rent arrears after 14 days of the due date.
*Section 21 Notice Fee: £35 (Inc VAT). If we need to serve a Section 21 Notice requiring possession due to you not meeting the conditions of your tenancy agreement.
*Suspected abandonment Property Visit Fee: £60 (Inc VAT).
If we visit your property, due to suspected abandonment.
*Aborted Contract Renewal Fee: £30 (inc VAT) If you do not
sign the pre-drafted Tenancy before the due date.
ENDING YOUR TENANCY
*Check out Fee (Tenant’s Share): £90 (inc. VAT) per tenancy.
Attending the property to undertake an updated Schedule of Condition based on the original inventory and negotiating the repayment of the security deposit.
*Early Termination: All rent due under the tenancy until the start date of the replacement tenancy. Should the tenant wish to leave their contract early, they shall be liable to the landlord’s costs in re-letting the property. These costs will be no more than the maximum amount of rent outstanding on the tenancy.